A professional letter is one which is written for a professional purpose or use. There are many kinds of professional letters which are divided on the basis of the purpose that they are used for. A professional letter is used in the case of business conversations, application purposes or any other formal purpose.
A few examples of professional letters are business letters, letter of application, resignation letter, termination letter etc. But not everyone can frame professional letters with perfection and finesse. So in order to help you to make your letter professional, we have a few tips and suggestions for you.
- The first and foremost thing to keep in mind while writing a professional letter is that you must use a formal format to frame it. Do not use the personal letter format and keep the tone of the letter formal as well.
- A professional letter must always begin from the left hand corner of the sheet or paper on which letter is written.
- Giving the name and address of the recipient is really important in any professional letter. So begin your letter by giving these details.
- To make your letter professional write the date of letter writing in dd/mm/yy format after the recipient’s address.
- Giving a formal opening salutation is always very important to give your letter a professional touch.
- In the subject line, write down the purpose of writing the letter in a very brief and precise manner.
- In the body of the letter, a polite and respectful tone must be adopted. One must always divide the body in not more than 2-3 paragraphs. The first paragraph must be an introductory paragraph, the second should be the main part and the last paragraph should give a proper ending to the letter.
- End the letter by giving your name, position and contact details.