Formal letters are those kinds of letters which are written in a formal tone and are often written for a purpose which is not personal but related to business, academics, application or any other formal use. Formal letter writing follows a format which is different from the casual or personal letter writing format and one must take care while writing such letters because there is often no scope for mistakes or irregularities. These letters must serve the purpose effectively and there is absolutely no room for a casual tone or sentence. Most people are unaccustomed in writing a formal letter and hence the teaching of the same can be tricky.
To help you, we have a few tips about how to teach writing formal letters-
- The first step is to divide the formal letters into categories and introduce each category with a detailed description so that individuals can understand each of its purpose and importance.
- Prepare a sample formal letter for each of the categories and explain the format of the letter before stressing on the way the body of the letter should be framed.
- It is important to tell the individuals that an ideal formal letter has the recipient’s name and address on the top left corner followed by the date of writing. The formal salutation follows next after which the body of the letter start. Individuals must also know that the body of the letter must be divided into paragraphs. The signature and the address of the sender must be written after the body.
- Explain to the individuals that the body of the letter must be strictly formal and respectful. Any formal letter must focus only on the relevant details and deviation from the topic must be avoided under all circumstances.
- It is always better to give an assignment so as to let the individuals practice and learn the letter writing.