Appreciation letters can be written on various occasions, both professional and personal. An appreciation letter is written to encourage someone after he or she has done a task or have accomplished something. Sometimes appreciation letters can also be a mode of gratitude on helping someone. For example: A customer appreciating an employee of the organization on good service he/she provided to resolve her problem. Appreciation letters helps a lot in creating strong bonds in professional as well as personal life.
The letter should be written quickly after the event that has led to the appreciation. Hand written letters for personal correspondences will be very effective. For official purposes the stationary used could be customized as well.
The tone of the letter should always be positive and soft. Address the appreciation to specific person, state clearly and concisely why you appreciate him. Avoid being too pompous and keep the tone of the letter genuine and sincere. Remember a brief but sincere appreciation is always given more credit than a long and flattery one.
Conclude the letter with warm regards and few words of encouragement to continue with his or her good work. Mention your name and undersign the letter in the end.